YourStory
Event Invite Agent
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Voice AI for Conferences: VIP Outreach at Scale
Large conferences need VIP speakers, investors, and attendees. Email invites get lost in spam. Manual calling 500+ VIPs takes weeks. Response rates are 10-15%. Organizers don't know who's confirmed until the last minute.
Voice AI transforms conference outreach. Personalized agents call VIPs with warm invitations, explain event value, register attendees instantly, and send confirmations via WhatsApp—achieving 3x higher response rates while saving 200+ hours of manual work.
Detailed Use Cases & Automation Workflows
1. Personalized VIP Speaker Invitations
Challenge:
YourStory Startup Summit needs 50 industry leaders as speakers. Email invites have 10% response rate. Manual calling is time-consuming and doesn't scale.
Voice AI Solution:
Personalized Outreach: "Hello Ms. Patel, I'm calling from YourStory. We're hosting the Startup Summit 2025 on March 15-16 in Bangalore, and we'd be honored to have you as a keynote speaker. Your expertise in fintech would be invaluable to our 5,000+ attendees."
Value Proposition:
• Audience: 5,000+ startup founders, investors, and tech leaders
• Speaking slot: 30-minute keynote on main stage
• Benefits: Brand visibility, networking, media coverage
• Compensation: Travel + accommodation + ₹2 lakh honorarium
Instant Confirmation: "Wonderful! I'm sending you the speaker agreement, event agenda, and travel details via email and WhatsApp. Our team will coordinate logistics with you."
3x
Response Rate
50
VIPs in 2 Days
200hrs
Time Saved
2. Automated Attendee Registration & Ticket Sales
Voice AI Workflow:
Registration Call: "Hi Mr. Kumar, we noticed you attended last year's YourStory Summit. We're hosting the 2025 edition on March 15-16. Would you like to register?"
Ticket Options:
• Early Bird: ₹5,000 (valid until Feb 15)
• Regular: ₹8,000
• VIP Pass: ₹15,000 (includes networking dinner)
Which would you prefer?
Instant Payment: "Perfect! I'm sending you a payment link via WhatsApp. Once paid, you'll receive your e-ticket and event app access immediately."
- ✅ 40% higher early bird conversion
- ✅ Instant ticket delivery via WhatsApp
- ✅ Automated reminders for payment completion
3. Pre-Event Engagement & Networking Facilitation
Voice AI Solution:
1 Week Before: "Hi! The YourStory Summit is next week. Have you downloaded the event app? It has the full agenda, speaker bios, and networking features."
Networking
Matchmaking: "Based on your profile, you might want to connect with:
• Rajesh Sharma (Investor at Sequoia)
• Priya Nair (Founder of FinTech Startup)
• Amit Gupta (CTO at Flipkart)
I can schedule 1-on-1 meetings for you. Interested?"
85%
App Downloads
500+
Meetings Scheduled
4.8/5
Networking Satisfaction
Technical Capabilities & Conference Integrations
🎤 Speaker Management
Automated speaker invitations, contract management, and logistics coordination. Integration with speaker databases.
🎟️ Ticketing Platform
Integration with payment gateways for instant ticket sales. Automated e-ticket delivery via WhatsApp and email.
📱 Event App Integration
Push attendees to download event app. Sync registrations and enable in-app networking features.
🤝 Networking Matchmaking
AI-powered attendee matching based on interests, industry, and goals. Automated meeting scheduling.
📊 Analytics Dashboard
Real-time registration tracking, ticket sales, speaker confirmations, and attendee demographics.
💬 Multi-Channel Communication
Voice, WhatsApp, email, and SMS for invitations, confirmations, and reminders.
Overall Impact: Conference Automation
3x
Response Rate
200hrs
Time Saved
40%
Early Bird Conversion
85%
App Downloads
500+
Meetings Scheduled
100%
Personalized Outreach